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Ethiopian Coffee RFQ Checklist for Buyers

Request Samples & Pricing

Have questions about ethiopian coffee rfq checklist for buyers? Samples available on request — share your brief without reading the full page first.

A clear RFQ gets a clearer quote. Use this checklist when emailing info@pyrabrew.com or submitting our sample request form — so PyraBrew can match origin, process and timing without back-and-forth. FOB prices remain on application; we do not publish $/kg lists.

What Is an Ethiopian Coffee RFQ?

An RFQ (request for quotation) for Ethiopian green coffee is a buyer brief that states who you are, which origins and processes you want, the grade and volume interest, Incoterms and destination, timing, and whether you need pre-shipment samples. With those details, an exporter can confirm availability and issue prices on application — without guessing your market or packing needs.

In Simple Terms

Tell us who you are, what you want to cup or buy, where it should land, and when you need it. Incomplete briefs slow quotes; a short checklist like this usually gets a same-day or next-day commercial reply.

Include These Details in Your RFQ

  • Company name, country, and a named contact with email and phone
  • Buyer type (specialty roaster, importer, private-label brand, hospitality) and approximate annual green-coffee volume interest — ranges are fine
  • Preferred Ethiopian origins (Yirgacheffe, Guji, Sidamo, Limu, Jimma) and whether you are open to alternatives
  • Processing preference: washed, natural, honey, or a mix for cupping comparison
  • Target grade (Grade 1 / Grade 2) and any SCA cupping-score floor you use commercially
  • Intended Incoterms (FOB Djibouti is our default export basis; CIF available on request) and destination port or warehouse
  • Desired delivery window or harvest season (for example Q1 / main crop availability)
  • Whether you need pre-shipment samples before contracting — samples available on request for qualified commercial buyers

Documents and Specs Worth Asking For

You do not need every document on day one, but naming what you will need for customs and quality control helps us prepare the right pack. Typical commercial asks:

  • Lot identification and processing-station or cooperative context
  • ECX / Ethiopian grading classification for the offered lots
  • Recent cupping notes or score range when available
  • Packaging (GrainPro-lined jute is our standard export pack) and bag weight
  • Export documentation checklist: ICO, phytosanitary, quality/weight certificates, bill of lading
  • EUDR / traceability evidence pack if your market requires it

What a Strong Reply Looks Like

  • A clear reply acknowledging your brief — PyraBrew aims to respond within 24 hours on business days
  • Confirmation of which origins and processes can be offered against your brief (availability changes by harvest)
  • Prices on application only — expect a quote tailored to origin, grade, process, volume and Incoterms, not a public price list
  • Sample plan if requested: what will be sent, how it ships, and next steps after you cup
  • Any clarifying questions on destination compliance, payment terms or contract structure

Samples Before You Contract

Samples available on request for qualified commercial buyers. Pre-shipment samples help you cup profile and green appearance before locking volume. Prefer the structured form on our Request Samples page, or include sample preferences in your email to info@pyrabrew.com. For pricing context without invented figures, see our FOB pricing guide.

Frequently Asked Questions

What should I include in an Ethiopian coffee RFQ?

Include your company and country, preferred origins and processing methods, grade interest, approximate volume range, Incoterms and destination, timing, and whether you need pre-shipment samples. Email info@pyrabrew.com or use /request-samples/.

Does PyraBrew publish FOB prices?

No. FOB Djibouti prices are on application only. A complete RFQ lets us quote against origin, grade, process, volume and Incoterms without publishing a public $/kg list.

Are samples free?

Samples available on request for qualified commercial buyers. Terms depend on the brief — request via /request-samples/ or info@pyrabrew.com rather than assuming a complimentary kit.

Ready to Send Your Brief?

Use /request-samples/ for sample-led enquiries, or email info@pyrabrew.com with the checklist items above. For import process steps after you have a quote, continue with How to Import Coffee from Ethiopia.

Related Topics

EUDR Deadline for Coffee

Application dates for EU coffee importers.

Request Samples

Dedicated pre-shipment sample and pricing request form.

Ethiopian Coffee FOB Pricing

FOB Djibouti prices on application — how to request a quote.

Wholesale Ethiopian Green Coffee

B2B wholesale lots, grades and contract overview.

How to Import Coffee from Ethiopia

Step-by-step import guide for first-time buyers.

EUDR Compliance Checklist

Supplier vs importer EUDR responsibilities.

Request Samples & Pricing

Samples available on request. Tell us your origins, volume interest and destination market.

Get in Touch

Have questions? Our team will respond within 24 hours.